how to change email from imap to pop in outlook 2016

Microsoft Outlook's SMTP settings let you configure the e-mail client of your choice (Gmail, Yahoo, Thunderbird, etc.) to send emails from your Outlook address.

Alternatively, you tin configure your Outlook account'due south SMTP and POP or IMAP settings to send and receive emails using a non-Outlook email address.

In this article, I'll become over the SMTP settings for Outlook and walk you lot through the process of setting upwardly your Outlook SMTP as well as IMAP and Popular server settings.

Finally, I'll mention the disadvantages of using a Microsoft Outlook SMTP server and highlight a better alternative to Microsoft Outlook to streamline your email sending activities.

This Article Contains:

(Click on links to jump to specific sections)

• Outlook SMTP Settings
• How to Gear up SMTP Server Settings in Microsoft Outlook
• How to Set IMAP and POP Server Settings in Microsoft Outlook
• five Email Setting FAQs
• Why Outlook Isn't the Best Email Client + A Slap-up Alternative

Let'south get started.

Outlook SMTP Settings

When you need to add your Outlook.com account (or Microsoft account / Hotmail business relationship / Live.com account / MSN account) to some other mail app (like Gmail), you lot'll need to employ the following SMTP settings:

• SMTP Server Proper noun: smtp.office365.com
• SMTP Port Number: 587
• SMTP Encryption Method: STARTTLS

One time you add these SMTP settings, you should exist able to utilize another mail app to ship emails from your Outlook account.

Merely how do you receive incoming emails?
To receive incoming emails, y'all'll need to configure the IMAP settings or Popular settings of the mail app you'll be using.

Here are the IMAP settings for Outlook:

• IMAP Server Proper noun: outlook.office365.com
• IMAP Port: 993
• IMAP Encryption Method: TLS

And hither are the Pop settings for Outlook:

• POP Server Proper name: outlook.office365.com
• POP Port: 995
• POP Encryption Method: TLS

However, to use POP, yous'll need to enable its access in Outlook.

How to Enable Popular Admission in Outlook

i. Launch the Outlook mail app (spider web version), and sign in with your account credentials.

2. Click on the Settings icon on the top of your toolbar in the Inbox window.

3. From the dropdown card, click on View all Outlook Settings.

iv. In the Settings window, click on Post and and so Sync Mail.

5. Choose the Yep radio button nether Pop options, and then click Relieve.

Notation: Ensure your isp hasn't blocked the SMTP, IMAP, and Pop port numbers.

Become back to Contents

At present that y'all know how to configure another post app to send emails from your Outlook address, I'll prove you lot how to send emails from some other post app account using Outlook:

How to Fix SMTP Server Settings in Microsoft Outlook

More often than not, in that location are iii means to set up email settings in your Outlook business relationship:

• Using direct send.
• Using the SMTP hallmark method (this is what I'll talk near).
• Using a dedicated relay to send your emails through the Outlook SMTP relay.

Annotation: If you want to know what SMTP is first, click here to jump down to that section. Later you've understood what it is, you can come dorsum here to learn how to prepare information technology upwardly.

Why Should You lot Use the SMTP Client Method?

Because it's the best method to use!

Here's why you shouldn't apply the direct send method or dedicated relay method:

• Directly transport merely supports advice within your organisation. Every bit a result, you tin can't use it to communicate with people exterior your business.
• If your visitor uses a line-of-business (LOB) tool, you need a static IP address to authenticate the Outlook mail app with the relay server method.

And here'due south why y'all should utilise the SMTP customer submission method:

Unlike direct ship, the SMTP authentication (SMTP AUTH) submission method lets you lot email anyone with a full email address inside or outside your organization.

Besides, yous don't need to worry nearly having a static IP accost for your LOB app with SMTP authentication

How to Set Up the SMTP Server in Outlook

1. Launch the Outlook desktop postal service app, and sign in with your username and app password.

ii. Click on the File menu, then select Info and click on Account Settings.

3. From the Business relationship Settings dropdown menu, select Manage Profiles, and a Post Setup window volition appear.

4. Next, click on the Email Accounts button within the Mail Setup window.

v. Select your e post account and click Modify.

6. In the Change Account window that appears, click on More Settings.

Note: I'yard using a Gmail account here. That's why the " Incoming mail Server " says imap.gmail.com and the " Outgoing mail Server " says smtp.gmail.com.

seven. From the Internet Email Settings window, select the Outgoing Server tab.

viii. Under the Outgoing Server tab, tick the checkbox that says "My outgoing server (SMTP) requires hallmark" and click the Log on using radio push.

Insert the username (the email address from which you send the electronic mail) and password into their respective fields. Moreover, ensure that the "Require Secure Password Authentication" box is unchecked.

Annotation: Outlook.com doesn't crave Secure Countersign Authentication (SPA). SPA is a proprietary Microsoft protocol used to cosign Microsoft mail clients with servers. But don't worry, since you're using Outlook, information technology won't be an issue for yous!

ix. Next, click on the Advanced tab.

In the Advanced tab, choose the SSL/TSL encrypted connection from under the "Use the following type of encrypted connection" dropdown listing and click OK.

That'southward it — yous've completed the configuration of your SMTP settings to send emails from a not-Outlook business relationship through Outlook!

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Now, let's get over managing the configuration of your IMAP and Pop server settings:

How to Set Up IMAP and POP Server Settings in Microsoft Outlook

You can set upwards your SMTP settings to send approachable emails, but that isn't plenty to fetch incoming emails.

To do that, you demand to set upwardly an incoming mail server using:

• IMAP
• Pop

Let's jump right into it.

A. How to Gear up Up the Incoming Server Settings with IMAP

i. Launch the Outlook postal service app on your desktop.

2. Click on the File menu, and so select Info, and click on Add Account.

3. In the Outlook login window that opens, tick the checkbox that says "Let me set upwardly my account manually" and click Connect.

four. From the Advanced setup window that appears, choose the IMAP account blazon.

Your account will become added to Microsoft Outlook.

B.  How to Set Up the Incoming Server Settings with POP

one. Launch Outlook on your desktop.

two. Click the File menu, select Info, and click on Add together Account.

three. In the Outlook login window that opens, tick the checkbox that says "Let me set up my account manually" and click Connect.

4. From the Advanced setup window that appears, choose the Popular business relationship type.

v. Type in the credentials in the Internet E-mail window that opens, and click OK.

6. In the POP Account Settings window that appears, verify that the Pop port number is 995 and the encryption method used is SSL/TLS.

In one case yous've verified these server information fields, click Next.

Notation: I'grand using a Gmail business relationship here. That's why the " Incoming mail Server " says pop.gmail.com, and the " Outgoing post Server " says smtp.gmail.com.

Your account should be ready and fix to employ.

Note: Go along in heed that you may need to be assigned permissions before performing some of the abovementioned steps. To know what permissions you may need, check out the entries under "POP3 Settings" and "IMAP4 Settings" in mobile devices and clients permissions .

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Now that you know how to prepare upward a mail server using SMTP, Popular, and IMAP, I'll answer some FAQs related to the SMTP, IMAP, and POP email protocols:

5 Electronic mail Setting FAQs

Here are answers to five commonly asked questions about the SMTP, IMAP, and Pop protocols:

one. What Is SMTP?

The Unproblematic Postal service Transfer Protocol (SMTP) is used to transport emails from one email server to another. SMTP is used by most e mail account servers to exchange email messages.

SMTP uses a "shop and frontward" process that helps you move emails from ane mail server to another.

Information technology works with a Mail Transfer Agent (MTA) — too known as an SMTP relay — to send your approachable mail service to the correct inbox. Using an SMTP relay guarantees that your mail is delivered to the recipients' inbox.

It'due south a lot similar the postal service using their postal networks to deliver your mail to the right person.

2. How Does SMTP Handle Email?

SMTP utilizes codes and commands to simplify sending emails across servers. SMTP relay servers transfer outgoing mail across several computer systems before it reaches a recipient's inbox.

This is like to a letter going through multiple mail offices and agents before getting delivered.

All the same, SMTP can't send attachments. It can only transmit text.

Yous can overcome this through Multipurpose Internet Mail service Extensions (MIME), which encodes all non-text information in an internet east-mail to text before sending information technology through SMTP.

Want to learn more near SMTP?
Read my ultimate guide to SMTP for everything you need to know.

3. What Is POP?

Post Office Protocol (POP) is a protocol widely used to receive incoming mail. There accept been several versions of Popular, the latest beingness the POP3 server. This protocol downloads email onto a local device whenever yous want to bank check email.

This style, granting Popular access to your post client lets you check your mail even when you're offline!

4. What Is IMAP?

The Internet Message Access Protocol (IMAP) is the well-nigh ordinarily used protocol for receiving incoming mail.

Unlike a POP3 server, where y'all accept to download an email to your local storage, IMAP saves all emails on its email servers. And then whenever you need to check email, your mail customer contacts the server and lets yous check your electronic mail.

This makes the IMAP protocol quicker and more efficient than using the POP3 protocol.

v. How Is Pop/IMAP Different from SMTP?

Are all these protocols disruptive you?
Don't worry — it's all very elementary.

The Pop protocol and IMAP protocol help y'all gear up upwards an incoming mail server to receive incoming emails. On the flip side, SMTP is a protocol that allows you to ship approachable emails.

Go dorsum to Contents

Now that nosotros've gone over the basics of SMTP, IMAP, and Pop, I'll explain why you should choose an alternative email client to Outlook:

Why Outlook Isn't the All-time Email Client + A Smashing Culling

While you tin gear up upwards your SMTP settings to use Outlook as your email provider, information technology's not the best mail customer out there.

Here'southward why Gmail is a much better post client than Outlook:

1. Gmail Offers More Functionality and a Cleaner Interface

Gmail is renowned for its user-friendly interface.

While Outlook tries to offering a like interface, it'south far from the streamlined expect of Google Gmail and even lacks some useful features.

While Gmail provides a secure connection for your emails, information technology too has tons of AI-powered features like smart compose — something you won't find in Outlook.

2. Gmail Offers a Ton of Powerful Extensions

Microsoft Outlook works best when paired with the other Office 365 applications. This ways that if you lot need extra features from Outlook, y'all'll take to turn to one of the Office 365 apps. And while some of those are helpful, it'south all the same a very limited selection!

However, Gmail features a ton of functional extensions to increase your email productivity.

One such extension is GMass.

It's the perfect email extension for anyone looking to send bulk emails from their Gmail account.

What Is GMass?

GMass is a powerful majority electronic mail tool and email marketing automation platform used by employees in tech giants like Twitter, Google, Uber, and LinkedIn. It's besides used by solopreneurs, small business concern owners, sales professionals, casual electronic mail senders, and then on.

Substantially, anyone can use GMass!

And the all-time function?
GMass works right inside Gmail, which means you don't have to familiarize yourself with nonetheless some other tool.

To get started with GMass, only download the Chrome extension, and sign up for complimentary with your Gmail business relationship.

With GMass in your toolkit, y'all can:

• Automatically personalize your outgoing emails at scale, including their subject lines, paragraphs, attachments, images, and more.
• A/B examination your email outreach campaigns to encounter which entrada will get you lot the most positive responses.
• Set upward workflows to keep sending automatic follow-upwards emails till your recipient opens, replies, or clicks on a link inside your Gmail. Additionally, you tin adapt the frequency and number of follow-ups to send.
• Send beliefs-based email campaigns that are automatically customized to how a recipient responded to your previous emails.
• Use the Email List Builder feature to create a mailing list effortlessly from your inbox.
• Analyze how your email deliverability and date metrics through detailed analytics reports to identify whatsoever opportunities for comeback.
• Schedule your bulk emails to get out at optimal times and then that they reach the recipient'south inbox when in that location's the highest take chances of appointment.
• Create and send drip campaigns to your recipients to improve your date rates.
• Access powerful bulk emailing and automation features on your Android device (smartphone, tab, etc.) using the GMass add together-on for the Gmail app.

Go dorsum to Contents

I'll now explicate the steps involved in the configuration of SMTP settings in GMass:

How to configure your SMTP Settings in GMass

Y'all can always employ Gmail's SMTP servers for your emails.

But why do that when you tin ready your ain SMTP approachable post server on GMass?
This volition even let you send unlimited mass emails to recipients!

Here's how you tin ready it upward:

one. Choosing How to Set Up the SMTP Server

You can set up SMTP settings in GMass using 3 different methods:

A. Use the GMass SMTP Server

If the emails you send are either:

• Non-commercial.
• Completely organically developed.

Yous can easily set SMTP through GMass's own SendGrid business relationship. Yous tin can contact the GMass team to request this service.

B. Fix Up Your Own SMTP Account

If you lot feel like yous need your own SMTP business relationship, or if your emails don't fit the criteria above — don't worry!

Yous can easily set upward your own SMTP account with third-party providers like SendGrid. Then, just tweak the account setting to your liking and prepare it upwards with GMass.

Read my reviews of pop SMTP services :

• Mailgun

• Mailjet

• SendGrid

• Sendinblue

• SMTP2GO

• SocketLabs

C. Set a Individual SMTP Outgoing Post Server

If yous take the technical knowledge, you tin set upwardly custom SMTP server settings for your business organisation. Nevertheless, setting up your ain server can be time-consuming and requires advanced technical cognition.

If you're an expert-level developer, you'll want to read my technical review of popular SMTP services.

2. Setting Up Your SMTP Business relationship

Here's how GMass connects to SMTP servers:

Stride one

GMass connects to your server without TLS/SSL. You can determine on the port number — well-nigh SMTP service providers will allow you to connect to port number 25 or 2525.

Note: Ensure your cyberspace service provider hasn't blocked the port number.

Stride 2

Ensure the "track email opens and clicks" option is turned off. This is required considering GMass does all the electronic mail tracking for you.

Ensure that the outgoing mail service server (SMTP) doesn't modify the emails in any fashion but merely lets them pass through.

Step 3

Look for whatsoever email ship quota restrictions in your SMTP business relationship setup. If there are any, ensure that you remove them or that they don't limit your general or cold email campaigns.

Footstep 4

In this pace, you lot'll have to check which Render-PATH address your server is using. This address is too chosen a Postal service-FROM address or an Envelope Grade.

Depending on your SMTP provider, you'll accept to verify your domain proper name — because the same domain name is used in the MAIL-FROM address and the "from" address.

This may require you to modify your DMARC, DKIM, and SPF records.

Step 5

Make certain you turn on Bounciness notifications. Don't forget to prepare your bounciness notifications to get to the "From" address.

This helps GMass to procedure the electronic mail bounces and evidence them to you when required.

3. Setting Up GMass to Send Emails through the SMTP Server

This is the last stage in configuring GMass with an external server.

Hither's how you tin can exercise it:

Pace one

Reload Gmail to make sure you have the latest GMass version. Install the Chrome extension if yous don't take GMass already. And so, click on the Compose window.

Stride two

Insert smtp@gmass.co as the "To" field of the new email message.

Step 3

Insert the word "prepare" every bit the subject area and wait for this grade to load in the message area.

Step iv

Enter the relevant details after the colons. If your SMTP server requires no authentication, set the User name to "noauth" and leave the countersign field blank.

Step five

Click the GMass button.

Later on yous complete these steps, GMass volition try to send a exam message to your inbox. If the email is successful, the SMTP email message server volition be fix for your Gmail account.

Then, you're ready to ship out emails on GMass through your external SMTP server!

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Final Thoughts

Configuring your Outlook SMTP settings doesn't have to be complicated.

Just follow the instructions I take outlined above, and you lot'll have your Outlook mail server settings upwards and running in no time!

But recollect, Outlook may not be the ideal email customer for you lot — it lacks some functionality, supports limited extensions, and boxes you into the Microsoft 365 Suite.

Instead of using a express post app similar Microsoft Outlook, you tin easily handle your emails through Gmail and GMass instead.

With GMass, you tin can automatically personalize your emails, automate your email follow-ups, perform A/B testing, admission powerful email capabilities on your Android device, and practise and then much more.

Why not try GMass today and have your electronic mail performance to the next level?

Ajay is the founder of GMass and has been developing e-mail sending software for 20 years.

Source: https://www.gmass.co/blog/outlook-smtp/

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